When it comes to corporate events, the venue can make all the difference. Although it may be the most convenient choice, renting out the same hall every year can get old, providing a less-than-stimulating environment for your attendees. So, this year, why not try something different to capture everyone’s attention? What about a corporate event on a boat?
Whether you’re organizing a team-building retreat, a client appreciation night, or an employee celebration, a corporate boat party could be just what you need to make your next event memorable. Now, let’s get into a few tips to help make it a success.
Start with Clear Goals
Before diving into the details, consider the overall purpose of your event. Are you looking to strengthen team dynamics, showcase your company’s achievements, or impress key stakeholders?
Clear goals help shape every aspect of the event, from the type of boat to onboard activities. For example:
Team-building: Opt for activities encouraging collaboration and communication, taking full advantage of the dynamic setting.
Client or partner events: Focus on creating a professional atmosphere with plenty of networking opportunities.
Employee celebrations: A relaxed, fun environment with engaging entertainment will keep spirits high.
Aligning your event goals with your planning strategy ensures that every element serves its purpose.
Select the Right Venue
Of course, choosing the right boat is an important step. Not all boats are created equal, so finding one that suits your event's style, size, and requirements is essential.
Here are a few things to consider when selecting your boat:
Capacity: Ensure the boat comfortably accommodates your guest list while leaving space for mingling and activities.
Amenities: Look for options such as AV equipment for presentations, catering services, and breakout spaces for discussions or entertainment.
Location: Prioritize scenic and accessible corporate event venues in the area to make the most of everyone’s time on board.
You can also ask potential charter providers about customization options. Many companies allow you to tailor the setup, menu, and décor to reflect your company’s brand.
Plan Engaging Onboard Activities
Since a boat isn’t your average corporate event venue, consider choosing activities that complement the setting. Activities that both reflect your setting and relate to the event’s overall purpose can help keep everyone engaged during their time on board.
For team-building boat activities, consider:
Interactive challenges: Activities like problem-solving games or scavenger hunts promote collaboration.
Workshops or strategy sessions: Use the peaceful setting to foster creativity and innovation.
Recreational options: When possible, offer breaks for networking in smaller groups.
For client-focused or formal events, you may prefer guided networking opportunities, live music, or even a keynote presentation.
Stay on Top of Logistics
Organizing a company event on a boat requires an added layer of logistical planning compared to land-based venues. Here are some critical factors to address:
Guest count: Finalize RSVPs early to book an appropriately sized boat.
Weather considerations: Have a backup plan, such as alternative dates or venues, in case of inclement weather.
Transportation: Arrange parking or shuttle services to make it easy for attendees to reach the dock.
Consider working with a reliable charter company to help simplify these logistics so you can focus on the bigger picture.
Set Sail for Success
Planning a corporate event on a boat takes work, but the payoff is worth it. With a clear vision, thoughtful planning, and the right team behind you, your guests will be talking about this event for years to come.
And if you’re ready to take your event to the next level, Collingwood Charters offers private charters designed to help you achieve just that. Contact us to book your spot today.
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